CSAC Application Process

Conflict of Interest 

In the interest of establishing a unified process of allocating public funding to non-profit community service agencies that is consistent, objective, and accountable, no voting member or their relative shall be an employee or board member of a community service agency receiving or applying for funding nor shall they be an employee of the City or County or any affiliated entity. 

For the purposes of this policy, a relative is any person who is related by blood or marriage, or whose relationship with the employee is similar to that of persons who are related by blood or marriage. Applicant will not take part in the process of evaluating applications or proposals and shall abstain from voting to approve or disapprove of the proposals, nor participate in any evaluation, assessment or review of a grantee's operations of any agency that the applicant may have a conflict of interest. 

Applicant shall disclose any actual or potential conflict of interest.

It is highly recommended that individuals interested in participating in CSAC attend at least one meeting and/or meet with the current CSAC chair to fully understand the requirements and expectations prior to submitting an application. 

Roles and Responsibilities of the Advisory Commission 

1. Study the needs of the community in the areas of health and human services, recreation programs/services, arts and cultural programs/services, and economic development. 
2. Meet monthly to review data and reports pertaining to the City and County areas of Pueblo; participate in ongoing learning regarding community issues, needs, nonprofit management, or other topics that will enhance grantmaking competencies. 

3. Participate in site visits during the application review process, evaluating the programs and services being delivered by agencies. The number of site visits will be determined based on the number of applications received. Site visits, which last between 1-2 hours usually occur during normal business hours:  M-F 8:00 am-5:00pm. 

4. Work with the professional staff team to review and analyze proposals that are submitted to the "Pueblo County and City of Pueblo Partnership" during the annual Request for Proposal (RFP) process, including conducting interviews of agencies (agency board members and staff) who are submitting proposals. 

5. Make final recommendations to the city and county officials for funding consideration on an annual basis, or as needed, in an emergency situation.

6. With the support of city and county staff, keep the public officials informed of their work through monthly or quarterly reports and minutes of meetings. Meet with the city and county officials annually during the budget sessions to give recommendations and answer questions.

7. Work on other issues and projects related to CSAC program development as assigned by public officials. 

8. Time Requirement: CSAC members volunteer a minimum of 46 hours annually.  Approximately: (24) hours for monthly meetings; (16) hours for Site Visits and application review; (6) hours for mid-year check-ins with grantees.  

Meetings 

The Community Services Advisory Commission shall meet on a regular monthly basis and shall additionally meet on a more frequent basis during the annual Request for Funding process to allow the Commission time to evaluate and make recommendations for funding allocations to community non-profits. Meetings will be held at the offices of the Historic Courthouse. The Commission shall set meeting times in advance, with agendas and information mailed to Commission members prior to scheduling meetings. 

Additional Information

For additional information please contact: Melissa Cook at 719-553-2850.